Senior Assistant (Contacts and Receptions) – NATO

NATO is looking for a Senior Assistant (Contacts and Receptions)

Duties
Assists in all protocol tasks during planning, preparation and execution.
Develops and maintains a Command Group Database which includes key military, political and social contact information and visitor lists with correct name/title/address/contact information for official functions.
Deals with security related issues in regards of visitor’s lists in house and deployed, keeps track of VIP badges from HQ Security.
Escorts visitors on request.
Returns money receipts to J8 coming from the collection of conference fees during high level conferences and exercises.
Supports the Staff Officer (Aide de Camp) in managing the funds allocated to COM for official events and activities.
Co-ordinates conference room support services.
Provides routine admin support in the main Protocol Office by maintaining correspondence and message files in accordance with in place regulations.
Drafts military and non-military correspondence messages, orders, recurring and special reports, requisitions, forms, regulations/directives and related documents.
Works as part of a project team or being a member of a working group as directed.
The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries. Such operational deployment may exceed 30 days duration up to 183 days in any period of 547 days, and may be on short notice. For NATO International Civilian Staff, acceptance of an employment contract linked to this post constitutes agreement to deploy in excess of 30 days if required.
The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.
The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No risk / risk might increase when deployed.

DUTY LOCATION: BRUNSSUM, The Netherlands

CLOSING DATE: 21 July 2014

Read more and apply here.