Project Assistant – Council of Europe Office in Yerevan

The incumbent performs the following key duties in close co-operation with the Project team, and in accordance with the Organisation’s procedures, guidelines and priorities, with a concern for quality, efficiency, accuracy and confidentiality:

• assists in the day-to-day implementation, preparation, organisation and follow-up of the activities of the Project, completing all necessary arrangements in advance and in a timely manner;
• follows up work or activities in progress and reports to the supervisor, especially if and when problems occur;
• makes practical arrangements connected to project activities (travel, visa requests, accommodation and meeting venue bookings, local transport arrangements, interpretation);
• drafts and formats correspondence, memos, documents, contract letters and financial arrangements in line with instructions and relevant procedures;
• prepares the submission of financial support documents for final payment and reimbursement of experts; provides and verifies any other financial information and documentation as regards the activities implemented;
• assists in ensuring budgetary follow-up of the organisation of activities at every stage;
• organises and keeps project documents and files up to date (activity planning, official reports, expertise and other documents, outgoing and incoming correspondence, contact lists);
• ensures the circulation of pertinent information and documents among the project team and the Office;
• promotes Council of Europe values internally and externally;
• contributes to the efficient functioning of the Office, in collaboration with the Head of Office and the direct project management.

Note: The incumbent may be required to travel within Armenia.