Facebook is seeking an experienced Administrative Assistant. This position is a contract role, supporting the Head of Public Policy and is located in our Brussels office. We’re looking for a smart, efficient self starter with an ability to operate effectively in a fast paced, ever changing environment.
Responsibilities
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Assist in accomplishment of Company and departmental annual objectives
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Review, update and manage schedule for assigned executive – confirm attendees and manage the agenda and logistics of all weekly and monthly global meetings, including but not limited, to customer and partner meetings
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Ensure the timely preparation and delivery of all briefing information for all meetings
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Communicate routinely to manager’s direct reports policies and processes to ensure compliance with Company guidelines and procedures
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Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
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Ensure and maintain confidentiality of all appropriate communications and documentation
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Respond to and screen all incoming calls or electronic communication and distributed to appropriate persons
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Prioritize and assign all incoming written and oral communications, when necessary, to appropriate person(s) for response
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Organize and manage all travel arrangements
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Process expense reports
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Manage the reduction of expenses wherever possible
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Extensive knowledge of event and conference planning
Location: Brussels, Belgium
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