Open to Internal and External Candidates
|Position Title||Programme Assistant (Psychosocial)|
|Duty Station||Regional Office Brussels, Belgium|
Type of Appointment
|General Service Staff, Grade G-4
Fixed Term, one year with possibility of extension
|Estimated Start Date||As soon as possible|
|Closing Date||22 October 2017|
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM has provided mental health and psychosocial support to migrants and host communities since 1999 and created MHPSS capacity-building initiatives for migration, humanitarian, health and psychosocial professionals. By working with partners and key stakeholders, IOM aims to strengthen the capacity of relevant psychosocial services provided to vulnerable migrants, including crisis-affected populations in emergency and post-emergency settings.
Under the overall supervision of the Head of the Mental Health, Psychosocial Response and Intercultural Communication Section, the successful candidate will support the Head of the MHPSS section in administrative and technical tasks related with the Section’s activities.
Core Functions / Responsibilities:
1)Administrative and organizational functions:
- Prepare and organize duty travels, including conference documentation preparation of travels authorizations and expense claims;
- Assist in agenda preparations, in coordination with the organizers, and the IOM missions involved;
- Assist in the administrative necessities of the section, in terms of purchases, logistics, authorizations, bids and program budget monitoring;
- Assist in the organization of the daily agenda of the Head of the Section: liaising with missions, experts, external partners requesting meetings or technical consultations; prioritizing tasks based on indication from the Head of the Section, scheduling them, making sure all technical arrangements are ready for the meetings or the distant calls to happen, and initiating the calls;
- Maintaining an archive of IOM MHPSS and partners activities worldwide, divided per country-region, sector of intervention, and category of material (presentations, project proposals, manuals, academic articles, etc.);
- Assist in the liaising with editors of journals, reviews, miscellaneous books for the bureaucratic part of article and paper submission.
- Assist in preparing presentations, trainings, talking points, in view of meetings and presentations;
- Coordinate the reception of information from relevant missions and psychosocial managers and experts on a monthly basis, and collate this information in weekly briefs;
- Provide general support to monitoring and training missions as required remotely under requests of the head of the section;
- Conduct research in support to articles, policies and position papers elaborated by the section, including the administrative and editorial work for article submissions;
- Prepare background information received from the mission or partners prior to meetings or technical supervision sessions;
- After a period of training, assist the head in the endorsement of MHPSS proposals under L3 emergencies;
- Any other duties as may be required.
Required Qualifications and Experience:
- Bachelor degree in Psychology, Sociology, Anthropology or a related field from an accredited academic institution, with two years of relevant professional experience, preferably in similar roles; OR
- Completed High School degree from an accredited institution, with four years of relevant professional experience.
- Knowledge of psychological support in the humanitarian field is a requirement;
- Experience in drafting and preparing clear and concise correspondence in English is a requirement;
- Excellent administrative and organizational skills;
- High level of computer literacy. Knowledge of programs to create presentations is an advantage;
- Proven psychological experience in the field is a distinct advantage;
- Experience in liaising with different governmental and non-governmental counterparts is an advantage;
- Strong research skills is an advantage;
- To maintain confidentiality and discretion in appropriate areas of work is a requirement.
Fluency in English is required. Knowledge of French and/or Spanish is an advantage.
- Accountability – takes responsibility for action and manages constructive criticisms
- Client Orientation – works effectively well with client and stakeholders
- Continuous Learning – promotes continuous learning for self and others
- Communication – listens and communicates clearly, adapting delivery to the audience
- Creativity and Initiative – actively seeks new ways of improving programmes or services
- Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
- Performance Management – identify ways and implement actions to improve performance of self and others.
- Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
- Professionalism – displays mastery of subject matter
- Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
- Technological Awareness – displays awareness of relevant technological solutions;
- Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM
The appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.
How to apply:
Interested candidates are invited to submit their applications – Personal History Form and Cover Letter to IOMBrusselsApplications@iom.int by 22th October 2017 midnight at the latest, referring to this advertisement.
To download Personal History Form please refer to:
In order for an application to be considered valid, IOM only accepts applications duly completed.
Only shortlisted candidates will be contacted.
From 02.10.2017 until 22.10.2017