Open to Internal and External Candidates
Position Title : Regional Policy and Programme Assistant
Duty Station : RO Brussels, Belgium
Classification : General Service Staff, Grade G5
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : August 15, 2016
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Under the overall responsibility and guidance of the Head of the Policy & Programme Support Unit/Senior Regional Policy and Liaison Officer and the direct supervision of the Assistance to Vulnerable Migrants Regional Thematic Specialist, the incumbent will provide support to the Regional Thematic Support Team: Labour and Human Development Specialist/Regional Migrant Assistance Specialist (LHD/MAD RTSs).
Core Functions / Responsibilities:
1.Provide effective support to the daily work of the RTS team. If and when delegated by the RTSs extend support to country offices’ project development, primary review for approval for submission/endorsement, report reviewing, with a particular attention on the development, follow up and reporting on EU community actions and centrally funded/managed projects. The assistant should replace LHD/MAD RTS on this when and if required/delegated.
2.Support LHD/MAD RTSs in thematic knowledge sharing and regional knowledge management efforts, including through the participation in production and maintaining of knowledge management tools;
3.Support LHD/MAD RTSs in monitoring, and briefing on EU policy developments in the respective thematic areas;
4.Assist the LHD/MAD RTSs in collecting lessons learned and formulating good practices in the area of project implementation, monitoring and evaluation, systematic involvement of beneficiaries, external communication strategies, application of a gender perspective in projects and activities, to be shared with COs in the region;
5.Undertake research, and data collection on current migratory situation and future prospects and trends, relevant to IOM activities, in the EU and in third countries;
6.Assist in liaising with IOM Missions on projects, policy issues and matters related to project development and resource mobilisation, including assistance in submission of regional and multi-country programmes.
7.In the areas of LHD/MAD assist in identifying donors’ priorities, strategies and related funding opportunities at the European institutional level;
8.Assist with EU Policy review, drafting public information documents, website articles, feed-back, follow-up, statistics and reports on IOM activities, for internal and external distribution, including public and private EU partner institutions;
9.Assist in preparation/organizing information meetings/the visit of delegations in coordination with appropriate RO Brussels and country office colleagues (seminars, conferences: venue, agenda, meetings, draft reports, hotels, transports, meals, DSA, etc);
10.Provide administrative support to the RTS team; draft meetings reports and minutes; routine correspondence, type letters, reports, memoranda, faxes as well as IOM documents and forms related to IOM operational and administrative matters; support the IOM annual Migration Initiative compilation for the region.
11.Participate in meetings as required; perform such other duties as may be assigned.
Required Qualifications and Experience
University Degree in European studies, international relations, political science, law, business administration with 3 years of relevant professional experience including direct experience with and exposure to the EU environment related to migration both in terms of liaison and resource mobilisation or administrative support;
Completed high school degree from an accredited institution with 5 years of relevant professional experience including direct experience with and exposure to the EU environment related to migration both in terms of liaison and resource mobilisation or administrative support.
Good knowledge of the EU, its structure and funding mechanisms;
Demonstrated experience and knowledge on migration issues: counter-smuggling, counter-trafficking, assistance to vulnerable migrants especially Unaccompanied Migrant children and protection of children in the context of migration in general; integration of migrants and refugees in the EU;
Excellent writing, drafting, editing and reporting skills in English and French;
Very good organisational skills;
Fluency in English and French is required. Knowledge of Spanish is an asset.
Accountability – takes responsibility for action and manages constructive criticisms
Client Orientation – works effectively well with client and stakeholders
Continuous Learning – promotes continuous learning for self and others
Communication – listens and communicates clearly, adapting delivery to the audience
Creativity and Initiative – actively seeks new ways of improving programmes or services
Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
Performance Management – identify ways and implement actions to improve performance of self and others.
Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
Professionalism – displays mastery of subject matter
Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
Technological Awareness – displays awareness of relevant technological solutions;
Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.
How to apply:
Interested candidates are invited to submit their applications – Personal History Form and Cover Letter to firstname.lastname@example.org by 15th August, 2016 at the latest, referring to this advertisement.
To download Personal History Form please refer to:
In order for an application to be considered valid, IOM only accepts applications duly completed.
Only shortlisted candidates will be contacted.
From 01.08.2016 to 15.08.2016