Project Assistant – Council of Europe Office in Tbilisi

Vacancy Notice N° o27/2015
Project Assistant (Grade B1/B2)
Office of the Directorate General of Programmes
Council of Europe Office in Tbilisi

Job mission

Under the authority of the Head of Office and the supervision of the Human Rights National Implementation Division, the Project Assistant will carry out multiple assignments to meet the overall and specific objectives of the Project on “Improving the operational capacities of the Public Defender’s Office of Georgia” funded by the Human Rights Trust Fund of the Council of Europe.
Note: The incumbent may be required to travel extensively within Georgia.
Employment is limited to the duration of the project which is expected to end on 31 December 2016.

Key activities

The Project Assistant shall perform the following tasks, in close co-operation with the Senior Project Officer and the Project Co-ordinator, and in accordance with the Organisation’s procedures, guidelines and priorities, with a concern for quality, efficiency, accuracy and confidentiality:

– assist the day-to-day implementation, preparation, organisation and follow-up of the activities of the Project, completing all necessary arrangements in advance and in a timely manner;
– follow up work or activities in progress and report to the supervisor, especially if and when problems occur;
– make practical arrangements connected to project activities (travel, visa requests, accommodation and meeting venue bookings, local transport arrangements, interpretation);
– draft and format correspondence, memos, documents, contract letters and financial arrangements in line with instructions and relevant procedures;
– prepare the submission of financial support documents for final payment and reimbursement of experts; provide and verify any other financial information and documentation as regards the activities implemented;
– assist in ensuring budgetary follow-up of the organisation of activities at every stage;
– organise and keep project documents and files up to date (activity planning, official reports, expertise and other documents, outgoing and incoming correspondence, contact lists);
– contribute to the efficient functioning of the Office, in collaboration with the Head of Office, the Deputy Head of Office and the direct project management;
– ensure the circulation of pertinent information and documents among the project team and the Office;
– carry out other tasks as may be required connected to the project implementation.
Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

Location : Tbilisi, Georgia

Closing date: 11 May 2015

Read more and apply here.