Office Support Agent – EU Delegation to Fiji

We are

The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to Fiji, promotes the local projection of an image of the European Union that correctly reflects facts, policies, statements and decisions taken by the EU.

We offer

We offer a post of Office Support Agent.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Office Support Agent – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as technical and support staff to man the switchboard, reception duties, welcoming visitors and informing the appropriate Delegation staff concerned of the arrival of their visitor, register visitors in log book, providing visitors access badges and ensuring the return of badges upon visitor’s departure, review Delegation’s telephone bills & identifying private phone calls, providing the Admin Section with support in scanning, filing, & preparation of documents, obtaining quotes, making hotel & flight reservations for Delegation Staff and visiting EU Officials, obtaining quotes for purchases or maintenance repairs, and any other adhoc duties under the supervision and responsibility of the relevant head of section.

The length of the working week will be 37.5 hrs per week (8.30 a.m. – 5.00 p.m.) with one hour lunch break.   The post is a local agent group IV level of the Specific Conditions of Employment for local agents in Fiji.  It is a permanent contract, after the successful completion of a 3 month probationary period, with a minimum starting basic salary of FJD 1,378 per month (paid 13 times a year).

We offer a competitive position in an international and multicultural environment. Benefits, such as additional transport allowance, pension scheme and medical insurance, are offered to employees and their families under certain conditions.

We are looking for a candidate with:

• Certificate III in Office Assistance or higher
• Must be fluent in English.  A second EU language would be an advantage but not a requirement.
• 3 years relevant working experience in the relevant post
• Must have a warm, friendly, cheerful attitude
• Must be able to communicate messages accurately in an articulate friendly tone.
• Should be confident, with the ability to respond to new demands, committed to quality, accuracy, and speed
• Should be a team player with the ability to fit into the existing team.
• Able to respect deadlines and confidentiality of data.
• An ability to listen effectively and direct visitor or calls to the appropriate person/section.
• A good vision and able to sit long periods as the position entails working on computers and telephone switchboard duties

How to apply

Please send your application and supporting documents to Delegation-Fiji-Vacancies@eeas.europa.eu or as follows:

Vacancy for Office Support Agent

Head of Administration

Delegation of the European Union for the Pacific

Level 6, TappooCity Complex

Cnr. Scott & Usher Streets

SUVA.

The email or package should include a cover letter, a detailed CV, together with your academic qualification certificates and references of past experiences.

Applications will be evaluated and shortlisted in accordance with the requirements above.  Shortlisted candidates will be contacted for a written test and interview.

The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to Delegation-Fiji-Vacancies@eeas.europa.eu.

The deadline for applications is:       

5 p.m. Monday 31 July 2017.  Late application will not be considered.

Read more and apply here.