Project Assistant – Council of Europe Office in Baku

Vacancy Notice N° o7/2016
Project Assistant (Grade B1/B2)
Office of the Directorate General of Programmes
Council of Europe Office in Baku

Job mission

Under the authority of the Head of Office and the supervision of the Head of the Civil Society Division, the Project Assistant will carry out multiple assignments to help meet the overall and specific objectives for the implementation of the European Union and Council of Europe Joint Programme ‘Civil Society Dialogue in Azerbaijan’.

Employment is limited to the duration of the Project which is expected to end on 28 February 2018.

Key activities

The Project Assistant performs the following key duties in accordance with the Council of Europe’s procedures, guidelines and priorities with a concern for quality, efficiency, accuracy and confidentiality:
– Assist the day-to-day implementation, preparation, organisation and follow-up of the project activities, completing all necessary arrangements in advance and in a timely manner;
– Provide logistical (travel, visa requests, accommodation and meeting venue bookings, local transport arrangements, interpretation) and secretarial (drafts or formats correspondence, memos, documents) support to the project team in the planning and organisation in accordance with the work plan and the financial and administrative rules of the Council of Europe;
– Follow up work or activities in progress and reports to the supervisor, especially if and when problems occur;
– Assist the Senior Project Officer in ensuring budgetary follow-up of all activities and expenditure;
– Prepare the submission of financial support documents for final payment and reimbursement of experts; provide any other financial information and documentation as regards the activities implemented;
– Provide secretarial and logistical assistance to international and local experts participating in the project activities;
– Liaise with the local partners and stakeholders regarding concerning the organisation of project activities;
– Provide the Senior Project Officer elements for drafting reports on the project as requested;
– Organise and keep project documents and files up to date (activity planning, official reports, expertise and other documents, outgoing and incoming correspondence, contact lists);
– Ensure the circulation of pertinent information and documents among the project team, the Office and headquarters;
– Contribute to the efficient functioning of the office, in collaboration with the Head of Office, the Deputy Head of Office and the direct Project management in headquarters.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

Eligibility Requirements

This local recruitment procedure is open to applicants already present in Azerbaijan.

Only applicants who best meet the following criteria will be considered for shortlisting.

Qualifications:
Completed full course of general secondary education, followed by a post-secondary qualification corresponding to a minimum of two years studies.

Experience:
› At least two years of professional experience relating to administrative or project support duties or similar.
Language requirements:
› Excellent knowledge of Azerbaijani (mother tongue level).
› Very good knowledge of one of the official languages (English).
› Knowledge of Russian would be an advantage.
Nationality:
› Nationality of host country or one of the 47 Council of Europe member states.
Age:
› Under 65 years of age at the closing date of the vacancy notice.

Closing date: 03 February 2016
Location : Baku, Azerbaijan

Read more and apply here.