Project Assistant at IOM Brussels

Vacancy Notice 2017- 31

Open to Internal and External Candidates

Position Title: Project Assistant

Duty Station: Country Office for Belgium and Luxembourg, Brussels (Belgium)
Classification: General Service Staff, Grade G3
Type of Appointment: Fixed Term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 17 December 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Core Functions / Responsibilities:

Within the AVRR Luxembourg project:

  • Assist in providing general counselling to potential candidates in Luxembourg on existing voluntary return projects and, when applicable, on available reintegration opportunities in the countries of origin of the candidates;
  • Assist IOM migrants with the check in at the airport of Luxembourg, at the border control, customs and security check and guide them to the boarding gate;
  • Pay reinstallation grants in the framework of the programme possibilities to migrants whenever necessary and as instructed;
  • Prepare and encode candidates’ files in the appropriate database;
  • Assist in providing information to IOM partners network in Luxembourg to promote the voluntary return;
  • Informing relevant services at IOM Headquarters and other IOM Missions on departures;
  • Assist in compiling invoices for payment by the Administration & Finance Service ;
  • Assist in coordinating the re-integration assistance with IOM Missions in countries of origin;
  • Contribute to the development of promotional/information materials on the return and reintegration activities to be disseminated amongst partners and potential beneficiaries;
  • Assist in delivering information sessions to stakeholders likely to be in touch with potential AVRR candidates, including but not limited to, social services, reception centers, hospitals and governmental counterparts.
  • Provide overall assistance with research, reporting, liaison with counterparts and operational and administrative support to the Resettlement/ Relocation Project, the Fostering Across Borders (FAB) project and the Family Assessment Project.
  • Perform any other duties that may be assigned

Required Qualifications and Experience


University degree in Political or Social Science, International Relations or a related field from an accredited academic institution with one year of relevant professional experience;


Completed High School degree with three years of relevant professional experience


  • A first professional experience
  • Confirmed interest in refugee and migration related issues;
  • Good IT skills in relation to database management and Ms Office Package;
  • Good analytical skills for financial data, strong sense of details and accuracy;
  • Ability to draft clearly and concisely in English and French;
  • Excellent communication skills in English and French;
  • Experience in working in an international environment is an asset.


Fluency in English and French is required. Knowledge of Arabic is an asset.

Required Competencies


  • Takes responsibility and manages constructive criticism;
  • Establishes and maintains effective working relationships with clients and stakeholders;
  • Promotes continuous learning and contributes to colleagues’ learning;
  • Writes and communicates clearly and effectively, adapting wording and style to the intended audience;
  • Actively seeks new ways of improving programmes or services and proactively develops new ways to resolve problems;
  • Plans work, anticipates risks, and sets goals within area of responsibility;
  • Works effectively with people from different cultures by adapting to relevant cultural contexts;
  • Contributes to, and follows team objectives;
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
  • Displays awareness of relevant technological solutions;
  • Works with internal and external stakeholders to meet resource needs of IOM.


  • The appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
  • This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their applications – Personal History Form and Cover Letter to by 17 December 2017 midnight at the latest, referring to this advertisement. To download Personal History Form please refer to:

In order for an application to be considered valid, IOM only accepts applications duly completed.

Only shortlisted candidates will be contacted.

Posting period: From 28.11.2017 until 17.12.2017

Read more and apply here.


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