Junior Administrative Assistant – European Chemicals Agency (ECHA)

The European Chemicals Agency (ECHA) is launching this call for expressions of interest in order to establish a reserve list for the following contract agent profile:

Junior Administrative Assistant

Junior Administrative Assistants will provide secretarial and clerical services to Heads of Units or provide administrative support to the operational teams throughout the Agency implementing the technical, scientific and administrative aspects of the REACH, Biocides, PIC and CLP legislations. Reporting to the relevant team leader or Head of Unit, the main tasks include the following:
• Managing telephone calls, correspondence and documentation and providing information on matters relating to the team or unit;
• Basic drafting, editing and formatting of correspondence and other documentation, managing and updating databases and other documentation in particular with respect to deadlines;
• Supporting the procurement and administrative processes in place in the Agency (assisting in drafting technical specifications, participating in procurement procedures and assisting in managing the resulting contracts, including verification of deliverables);
• Providing appropriate support to the organisation of meetings, events, and missions;
• Within the organisation of meetings, providing support for the preparation of relevant documents as well as all secretarial services;
• Handling travel and accommodation arrangements, where necessary processing reimbursement claims in accordance with the applicable rules;

• Providing assistance to the setting up of electronic and conventional document management systems for the team;

• Providing ad-hoc secretarial and administrative services internally to Unit staff members and when necessary, to other ECHA staff;
• Contributing to the drafting of quality management documents for the processes within the assigned areas of operation (for example, process descriptions and working instructions);
• Act as a focal point for all staff matters, thereby liaising with Human Resources, Corporate Services and ICT support; administer FlexWin and LeaMa;
• Other administrative tasks as required.

Location: Helsinki, Finland

Closing time: Monday 13 January 2014 at noon 12:00, Helsinki time (11:00 a.m. CET)

Read more and apply here.