Gender Summit 9 – Volunteer Opportunities

The Gender Summit Team is excited to be presenting the GS9 in Brussels  and promises an event that will be inspiring and insightful. None of their Summits would have been possible without the help of the many amazing volunteers who join their team each year.

In 2016, they would again like to give a select number of dedicated and passionate people the opportunity to work with them on the Gender Summit Europe and experience all aspects of this high-level European event from the inside and for free.

As a Gender Summit Volunteer Team Member you’ll:

• FREE admittance to Conference sessions when not on shift
• Receive a membership in the Gender Summit Community for FREE
• Experience an international summit behind the scenes
• Network with like-minded colleagues
• Be invited to the exclusive Gender Summit Dinner
• Get a reference letter for your CV

Are You

• Looking for experience in event management?
• Interested in EU policy or gender matters?
• Friendly, enthusiastic and able to take initiative?
• Able to commit to working an entire volunteer shift of 8+ hours?
• Strong team player who can also work with minimal supervision?
• A minimum of 18 years of age and a citizen of the EU?

Volunteer Opportunities & Requirements

Delegate Management

Assist with registration desk set-up/ teardown. Greet delegates as they arrive and assist with delegate questions; Verify photo ID and conference confirmation. Hand out delegate registration kits, name badges and any additional information.

Speaker Management

Welcome Speakers and escort them to the speaker lounge. Collect and check presentations, load presentations onto the correct computer. Help with speaker briefing and support presenters with any needs. Monitor speaker arrival and ensure a smooth presentation schedule.

Conference Management

Admit delegates to the session by checking their name badges to verify that the delegate is registered. Monitor the room during sessions and support the speakers and presenters with their final setup when necessary. Assist during question times. Assist with light moves of room equipment where needed.

Exhibition Management

Welcome Gender Summit partners and exhibitors, show them to their exhibition space and provide assistance with set-up. Help with arranging banners, materials; set-up/ move chairs and tables if necessary. Put up, change and take down signage.

Press Officer

Welcome press delegates and assist with questions. Manage interview schedule and coordinate interviews. Answer additional questions and support press queries.

Volunteer Officer

Monitor sign-in/sign-out of volunteers and distribute volunteer name badges and volunteer kit. Answer questions, provide directions and instructions, check schedules and re-assign shifts. Manage no-shows and notify team leadersin case of shortages.

Requirements for all Roles

• speak English fluently and confidently
• a service-minded, professional attitude and demeanour
• a professional and presentable appearance
• be able and willing to support your colleagues as and where needed
•  be familiar with the programme, session times and conference rooms
• be prepared to provide coverage in other areas if necessary
• assist during set-up and/or tear-down (packing, unpacking and moving equipment; physical lifting will be involved)
• basic knowledge of computers
• be 18 years of age or older

Volunteer Commitments

• Be available for 5 – 9 hours at a time for three days totalling between 15-20 hours over the course of the event. You must volunteer for a minimum of 15 hours over at least 2 days (3 shifts) from the 7th – 10th November 2016.
• Work the entire duration of each assigned shift
• Read and understand the Pre-Summit Information Package (to be sent out 1-2 weeks before event). This will give you an overview of the conference and will help you in your role
• Sign the Volunteer Commitment Waiver
• Attend an on-site Volunteer Welcome Session. This will give you an overview of the conference and will help you in your role. It is also a good time to ask any questions you may have. Details about the Information Session will be sent in your confirmation letter approximately 1-2 weeks after your application is processed.
• You do not have to be a gender or conference professional to volunteer. Friends and enthusiasts are all welcome.

If you are interested in joining the team, please apply via the Gender Summit 9 website here by the 14th September 2016. Please read the Terms & Conditions of our volunteer roles carefully before applying.