Vacancy for a post of Executive Support Assistant (Contract Agent, FG II) in the European Asylum Support Office (EASO)
The European Asylum Support Office (EASO), strengthens European Union (EU) Member States practical cooperation on asylum, enhances the implementation of the Common European Asylum System (CEAS) and supports Member States whose asylum and reception systems are under particular pressure.
Specifically, EASO focuses on three main tasks:
1. Supporting practical cooperation among Member States on asylum mainly through training, quality activities, country of origin information (COI), statistics and analysis, specialized expert networks, practical cooperation workshops, thematic support on unaccompanied minors, trafficking in human beings and gender ;
2. Supporting Member States under particular pressure through emergency support, including the deployment of asylum support teams to assist EU Member States in managing asylum applications and in putting in place appropriate reception facilities;
3. Contributing to the implementation of the CEAS by collecting and exchanging information on best practices, drawing up an annual report on the asylum situation in the EU covering the whole asylum procedure in EU Member States and adopting technical documents, on the implementation of the new EU asylum acquis
The headquarters of EASO are located in Valletta Harbour (Malta).
The Executive Support Assistant will be working in the Executive Office and will be responsible for the following tasks:
- Provide administrative assistance and logistical support to the Executive Office staff, including on financial processes, communication, publications and translations, contract management and missions management;
- Assist the Executive Office staff in the coordination of administrative processes with the EASO Operational Centres, the General Affairs and Administration Unit, as well as with other external stakeholders;
- Deliver administrative assistance to the overall planning and organisation of meetings and events organised or co-organised by the Executive Office, including the EASO Management Board, meetings with civil society and other stakeholders, and events co-organised with other EU institutions and EU agencies. This includes administrative support to the preparation of relevant meeting documents, logistical aspects and matters related to the media;
- Provide administrative support to the drafting and dissemination of EASO’s annual and multiannual work programmes, EASO Annual Activity Report and other relevant planning documents;
- Assist the Executive Office staff in the administrative aspects regarding the relations with EU institutions, including the European Parliament, the Council of the European Union, the European Commission, the Internal Audit Service, and the European Court of Auditors;
- Provide administrative support to the functioning of the EASO queries system and the updating of the relevant Executive Office distribution lists, including the EASO Contact Points;
- Provide back-up to the secretary of the Executive Director;
- Perform any other administrative tasks assigned by the Executive Director.
The Contract Agent will be appointed by the Executive Director, upon recommendation of the Selection Committee, following the selection procedure. He/she will be recruited as a Contract Agent pursuant to Article 3a of the CEOS for a period of 3 years which may be renewed. The Contract Agent post in question will be placed in group FG II. Successful candidates who are recruited will undergo an initial probation period of nine months.
The pay for a Contract Agent FG II (step 1) consists of a basic salary of EUR 1,934.53 weighted by the correction coefficient (for Malta currently 83.4%) supplemented with various allowances, including expatriation and family allowances. The salaries of staff members are subject to a Community tax deducted at source. Staff members are exempt from national tax on salary and are members of the Community social security and pension schemes.
Application deadline: 23 February 2015 at 13:00h (Brussels time).