Secretary – EU Delegation to the Kingdom of Saudi Arabia

The European Union Delegation to the Kingdom of Saudi Arabia is looking for a Secretary

Tasks

Under the responsibility of the Head of Administration, the Administrative Secretary will have the following responsibilities,

• Secretarial support to the Head of Administration and Administration section (reception and distribution of inward/outward mailing, drafting and sending notes, letters, internal communications and minutes of meetings, typing, photocopying, filing, making appointments, maintenance and updating of mailing list, contacts with Ministries and Embassies, etc).
• Ensure updating and follow-up for visas, iqamas, driving licence, etc and warning in timely manner of expiration dates and ensure updating and follow-up for log-book of absences (holidays, missions, trainings, sick leave, etc).
• In case of special needs, translate administrative notes from English to Arabic and from Arabic to English as a backup to the delegation’s translator.
• Acts as receptionist and ensure the smooth functioning of the switchboard and welcoming guests.
• Perform any other tasks outside the job description during exceptional circumstances such has high level visits or Delegation events as can be reasonably expected from a secretary, to ensure a smooth performance of the Delegation and assist the Head of Delegation in carrying out tasks

Application deadline: 22 April 2014

Read more and apply here.