Project Officer – Council of Europe Office in Chisinau

The incumbent performs the following key duties in accordance with the Council of Europe’s procedures, guidelines and priorities with a concern for quality, efficiency, accuracy and confidentiality:

• assists with the logistical, administrative and substance-related organisation, implementation and follow-up of Programme activities in accordance with the project work plan;
• contributes to the preparation of documents, including reports, briefings, speaking notes, notes to the file and editing of documents prepared by non-native speakers (in Moldovan/Romanian or Russian and English); ensures quality and consistency of the documents prepared;
• assists in the organisation of and participates in meetings, seminars, conferences, etc. related to the activities of the Project; drafts meeting minutes and lists of decisions;
• assists in the preparation, control and follow-up of financial documents related to the Project activities; selects local service providers, prepares draft purchase orders, contracts;
• liaises regularly with and assists in the coordination of consultants based in the countries with Project presence, providing administrative and technical support in the organisation of relevant activities;
• provides content-related and organisational assistance to the Programme Manager and Senior Project Officer and short-term consultants carrying out assignments and missions in the field;
• contributes to raising the visibility of the Programme by overseeing and updating the Project website and by disseminating information to concerned stakeholders;
• provides regular updates to the Senior Project Officer on the legal, policy and factual developments relevant to the Programme in the EaP countries;
• reports to superiors on the results achieved, on further requirements, risks and opportunities of developments or events;
• participates in the assessment of Project activities in order to identify appropriate adjustments;
• liaises with Project stakeholders, beneficiaries, national and regional authorities, and other partners relevant to the implementation of Project activities;
• undertakes official journeys in connection with the activities described above, including but without limiting to Eastern Partnership countries;
• make practical arrangements for Programme activities and meetings related to recruitment of experts and service providers, requests, accommodation and meeting venue bookings, local transport arrangements, interpretation, others than those under the assistants’ responsibility;
• contributes to the efficient functioning of the office, in collaboration with with colleagues and the direct project management.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

The Programme aims inter alia to provide Council of Europe legal expertise, policy advice and support for enhancing the process of local self-government reform and strengthening the capacities of local authorities in line with European standards in the field of local self-government.

Candidates who are shortlisted will be asked to take a written test in English.

Tests and interviews will take place in Chisinau.