SVN HR 2017-2 Project Assistant I – International Organization for Migration (IOM)

Special Vacancy Notice HR-2017-2

Open to Internal and External Candidates

Position Title Project Assistant I
Duty Station Zagreb, Croatia

Type of Appointment

Work percentage

General Service Staff, Grade Equivalent G4 

Special Short Term – Grade Equivalent


Estimated   Start Date As soon as possible
Closing Date   15 October 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a  diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Under the direct supervision of the Head of Office (HoO), the incumbent will be assisting in the implementation of all project activities.

Core Functions / Responsibilities:

  • Assist with the implementation of all the project activities, in line with IOM policies and donor/EC requirements.
  • Perform pre-research on migration and asylum issues (Internet or other sources).
  • Collect and present information and data obtained.
  • Preparation of background information and presentation materials about project activities.
  • Communicate with various stakeholders, actively promoting all project activities.
  • Assist with informal translations and/or act as an interpreter/translator (Croatian-English, English-Croatian).
  • Prepare and disseminate materials for the project team meetings.
  • Provide assistance in the monitoring and evaluation of the project.
  • Provide assistance in the preparation of periodic and final reports on project activities.
  • Respond to the ad-hoc queries received.
  • Undertake duty travels and participate in meetings and/or events as required.
  • Perform such other duties as may be assigned.

Required Qualifications and Experience


University degree in Social or Political Sciences or related field from an accredited academic institution, with two years of relevant professional experience; or

Completed high School degree from an accredited academic institution, with four years of relevant professional experience.


Specialized vocational training an advantage, as well as basic training in project development and implementation.

At least 2 years of relevant experience in project implementation support.

Familiarity with EU/EC funding policies and practices an asset.

Experience in organizing capacity building seminars and/or project events advantageous.

Knowledge of Croatian Government institutions; experience in establishing and/or maintaining official contacts with all organizational levels a distinct advantage.

Experience with drafting official correspondence to/for governmental authorities and translation in both Croatian and English a further asset.

Advanced mastery of MS-Office applications and Internet.

Valid driving licence.


Fluency in English and Croatian languages is required. Any other IOM language is an asset, preferably French.

Required Competencies

Accountability – Accepts and gives constructive criticism, follows all relevant procedures, processes, and policies; meets deadline, cost, and quality requirements for outputs; monitors own work to correct errors; takes responsibility for meeting commitments and for any shortcomings. Client Orientation – Identifies the immediate and peripheral clients of own work; establishes and maintains effective working relationships with clients; identifies and monitors changes in the needs of clients, including donors; governments, and project beneficiaries. Continuous Learning – Contributes to colleagues’ learning; demonstrates interest in improving relevant skills; demonstrates interest in acquiring skills relevant to other functional areas; keeps abreast of developments in own professional area. Communication – Actively shares relevant information; clearly communicates, and listens to feedback on, changing priorities and procedures; writes clearly and effectively, adapting wording and style to the intended audience; listens effectively and communicates clearly, adapting delivery to the audience. Creativity and Initiative – Proactively develops new ways to resolve problems. Leadership and Negotiation – Convinces others to share resources; presents goals as shared interests. Performance Management – Provides constructive feedback to colleagues; provides fair, accurate, timely, and constructive staff evaluations; uses staff evaluations appropriately in recruitment and other relevant HR Procedures; Technical – Effectively applies knowledge of relevant financial discipline; Develops / follows internal control procedures to prevent fraud and mismanagement; Ensures application of institutional financial policies and guidelines.


Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment. A prerequisite of taking up the position is the right of residence and right to work in the country of the duty station at the time of application.

How to apply:

Interested candidates shall submit their applications, by sending CV and motivation letter in English, at by 15 October 2017 the latest, quoting the above vacancy notice number. Only shortlisted candidates will be contacted.

Posting period: From 2.10.2017 to 15.10.2017

Read more and apply here.


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