Vacancy for the post
Procurement Assistant/Resource Management and Coordination Unit
Applications are invited for the above Contract Agent post at the European Centre for Disease Prevention and Control (ECDC).
The Centre is located in Stockholm, Sweden.
General description of the tasks and role of the ECDC
The mission of the Centre is to identify, assess and communicate current and emerging threats to human health from communicable diseases. Within this broad mission statement, the main technical tasks of the Centre fall into the following four categories:
Scientific opinions, bringing together technical expertise in specific fields through its various EU-wide networks and via ad hoc scientific panels;
Technical assistance and communication about its activities and results, and disseminating information tailored to meet the needs of its different audiences;
Epidemiological surveillance and networking of laboratories, i.e. developing epidemiological surveillance at European level and encouraging cooperation between expert and reference laboratories;
Early Warning and Response, based on ‘round the clock’ availability of specialists in communicable diseases.
Working in the Centre
The work in the Centre is characterised by a high level of professionalism and efficiency. We believe each and every staff member’s contribution is vital to make the Centre a good place to work with a strong team spirit. We can offer an opportunity of being an important part of a dynamically developing European Agency.
The Centre consists of the Director’s Office and five units; the Office of the Chief Scientist, the Surveillance and Response Support Unit, the Public Health Capacity and Communication Unit, the Resource Management and Coordination Unit and the Information and Communication Technologies Unit. ECDC strives to be a quality-driven, service-minded organisation that acts as one team. We expect all staff to live these values.
Resource Management and Coordination Unit
With a high level of technical expertise and service attitude, the Resource Management and Coordination Unit aims at top quality management of ECDC’s human and financial resources. In its coordinating function it develops the implementation of quality management and a transparent internal communication. The Eurosurveillance Editorial Office is responsible for the independent scientific journal Eurosurveillance.
The Unit’s work is carried out by five sections in the area of Resource Management (Human Resources, Finance and Accounting, Procurement, Corporate Services and Legal Services), two sections in the overall coordination function (Internal Communication & Knowledge Services and Quality Management), the Eurosurveillance Editorial Office and the Internal Control Coordinator.
Being the central reference entity for procurement and grant activities, the section is providing clear operational support to all units and assisting all internal customers in accomplishing their operational goals in a timely manner. The section helps maintaining compliance with the procedures and monitors the Centre’s contracting for goods and services.
S/he will report to the Head of the Procurement Section.
In particular, s/he will be responsible for:
Supporting the Procurement Section to ensure ECDC procurement and grant procedures are compliant and conducted according to the Financial Regulation, and relevant ECDC internal procedures;
Providing support to the Procurement Officer for procurement and grant activities including assisting with calls for tenders/proposals, evaluations, awards, notifications and preparing draft contracts/agreements/amendments using the ECDC templates;
Providing support to the Procurement Officer for contract activities including scanning, sending and receiving contracts/agreements or amendments;
Performing administrative verification of offers received; verifying the compliance of the financial proposal and administrative documents including the financial capacity;
When relevant organising the openings or appointments for the opening and evaluation committees, participating in opening and evaluation committee meetings;
Providing administrative and clerical support (circulating, copying, scanning, filing and archiving of contracts, etc. according to the ECDC procurement archiving policy as well as preparing letters to contractors);
Providing support with updating templates, guidelines, checklists, procurement policy and procedures and any other documents related to the procurement cycle;
Performing other relevant tasks as assigned by the Head of the Procurement Section.
Closing date for the submission of applications is 5 January 2015, at 24:00 CET.