Senior Project Assistant (VN 2016-09) – International Organization for Migration (IOM)

Vacancy Notice 2016-09 

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

IOM’s EU Readmission Capacity Building Facility (EURCAP) provides a dedicated and flexible mechanism to assist the EU’s partner countries in areas such as identity management, readmission case management, voluntary return and reintegration assistance, post-arrival assistance to returnees, inter-state dialogue on practical cooperation in return, and data collection and analysis. The project aims to contribute to effective and efficient cooperation between the EU and its partner countries in the field of readmission through short-term capacity building initiatives in the above areas.

Under the overall supervision of the Senior Regional Policy and Liaison Officer((Head of the Policy and Programme Support Unit) and the direct supervision of the Project Manager of the EU Readmission Capacity Building Facility (EURCAP), the successful candidate will be responsible for providing effective and efficient technical and administrative support to the EURCAP Project.

Core Functions / Responsibilities:

1. Support the planning, implementation and monitoring of all EURCAP project activities in compliance with IOM internal policies and procedures as well as the requirements of the EU and project co-funders; carry out periodic status reviews, identifies issues and inconsistencies and propose remedial actions.
2. Assist in the establishment and implementation of the project’s monitoring and evaluation framework at central and local project levels;
3. Provide technical and donor compliance support to participating IOM offices and Local Project Teams and assist in the verification of accuracy of related documents to ensure correctness and compliance with relevant guidance material;
4. Provide support in drafting, compilation and submission of project reports and updates;
5. Establish and maintain a database of short-term experts and consultants active in the fields of return, readmission and migration management;
6. Support the selection, deployment and monitoring of short-term experts and consultants to targeted countries;
7. Research, compile, analyse and draft information materials, presentations and talking points from various sources for reports, plans, studies, briefings, training and meetings/conferences;
8. Serve as focal point for coordination and expedition of administrative tasks to support the project implementation, including the preparation and/or processing of administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, etc.);
9. Assist in the development and dissemination of project communication and visibility materials;
10. Maintain project filing and support knowledge management efforts within the project;
11. Undertake duty travels and participate in meetings and/or events as required;
12. Perform any other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in Political Science, Migration Studies, International Relations or a related field from an accredited academic institution, with four years of relevant professional experience, preferably in similar roles; or
• Completed High School degree from an accredited academic institution, with six years of relevant professional experience.

Experience

• Excellent knowledge of EU institutions and EU migration policies is a requirement;
• Demonstrated experience and knowledge on voluntary return, readmission, reintegration and/or identity management is an asset;
• Excellent drafting and reporting skills is a requirement;
• Experience contributing to the management of multi-country projects is a requirement;

• Previous work experience with national, regional or international public bodies would be an advantage;
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.

Languages

Fluency in English is required. Fluency in French is an advantage.

Required Competencies 

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.

Other

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications – Personal History Form and Cover Letter to iombrusselsapplications@iom.int by May 4, 2016 at the latest, referring to this advertisement.

To download Personal History Form please refer to:

http://eea.iom.int/images/Download/IOM_Personal_History_Form.xls

In order for an application to be considered valid, IOM only accepts applications duly completed.

Only shortlisted candidates will be contacted.

Posting period: 

From 19.04.2016 to 04.05.2016