Project Support Assistant – Council of Europe (CoE)

Vacancy Notice N° o60/2016

Project Support Assistant (Grade B1/B2)
Directorate General of Democracy (DG II)

Job Mission

Under the authority of the Global Education Coordinator, the incumbent will carry out a variety of secretarial support tasks related with the implementation of the North-South Centre (NSC) activities, in the framework of the iLEGEND (Intercultural Learning Exchange through Global Education, Networking and Dialogue) project , and in compliance with general guidelines and priorities and with a concern for quality, efficiency and accurancy.

Key Activities

The incumbent performs the following key duties:

• receives, reviews and dispatches incoming correspondence;
• drafts and formats standard correspondence, memos, files and presentations in accordance with instructions; organises files;
• re-reads and makes grammatical corrections of texts; checks translations;
• carries out the practical organisation of meetings and its follow-up;
• makes travel and accommodation arrangements, assists in the reimbursement of travel expenses in accordance with relevant procedures; verifies cost of missions;
• prepares, records, verifies and keeps up-to-date all kinds of data, files, documents, statistics, data bases, web sites, information and documentation tools etc. for a specific purpose or on request;
• seeks and collects information, documentation and data; distributes information or documentation to the persons or work unit concerned;
• prepares production and distribution of documents;
• follows up work or activities in progress;
• reports to the supervisor on activities in progress and if and when problems occur;
• promotes Council of Europe values internally and externally.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

Location : Lisbon, Portugal

Closing date: 21 November 2016

Read more and apply here.