Closing Date for Applications: Mon, 7 Aug 2017
Functional area: Administration
The Facility Management Business Support (FBS) Section forms part of the Directorate General Administration (DG/A), which is responsible for facility management services throughout the European Central Bank (ECB) and is one of the four Chief Service Officer business areas.
Within DG/A the FBS Section:
- coordinates the preparation of and subsequent follow-up to DG/A’s strategy, budget exercises and corresponding work programmes;
- develops, applies and maintains the DG/A communication strategy;
- develops and operates the DG/A performance management framework (including formulating and tracking, benchmarking and reporting on key performance indicators (KPIs));
- operates the ECB’s environmental management system and works to obtain the relevant certifications;
- supports the divisions within DG/A in preparing and coordinating the Annual Procurement Plan and provides procurement services for strategically important and cross-functional DG/A procurements;
- implements and monitors contractual KPIs (services, data rates, etc.), conducts supplier performance review meetings for strategic and cross-functional contracts and maintains the DG/A contract database;
- coordinates the development and maintenance of the DG/A technology roadmap and IT strategy and operates the IT systems used by DG/A;
- advises senior management and the management team on occupational safety and health issues.
To further enhance the diversity of our team, we particularly encourage applications from female candidates
As Principal Communications Expert you will:
- develop and implement an effective communication framework that creates a sense of community within DG/A and promotes relationships across the ECB’s other divisions;
- create appropriate conditions and channels for effective communication and information exchange within DG/A as well as with business partners throughout the ECB, including fostering managerial communication and information cascades;
- coordinate the development, maintenance and roll-out of DG/A’s annual communication strategy, including liaising with DG/A divisions to define communication objectives aligned with business aims, identifying relevant communication products and defining a corresponding implementation plan;
- coordinate the preparation and roll-out of DG/A communication events and campaigns and update DG/A’s dedicated intranet portal;
- cooperate closely with the Directorate General Communications as well as colleagues in charge of communications for other Chief Service Officer business areas on communication initiatives beyond DG/A;
- be the primary contact for all DG/A-related communication matters.
Qualifications and experience:
You will bring to the role:
- a master’s degree in communications, journalism, political science or another relevant field, or a bachelor’s degree in one of these fields combined with four years of relevant professional experience;
- in addition, a minimum of five years of relevant professional experience in the field of internal and external communications, social media and/or marketing;
- ideally, a minimum of two years of exposure to building, administrative or security services or other facility management related communication topics
- a clear understanding of the mission, tasks and responsibilities of the ECB;
- experience of leading and/or managing communication projects as well as coordinating small teams;
- ideally, a proven ability to run successful internal communication campaigns;
- an advanced command of English with a proven ability to draft clear and concise texts;
- an intermediate command of at least one other official language of the European Union;
- a working knowledge of MS Office, in particular Excel, Word and PowerPoint.
You will bring your ability to think creatively, communicate and negotiate, prioritise, steer change, manage stakeholders and contribute to the team spirit of the Section.
Fixed-term contract of three years as of the contract starting date, which may be extended subject to individual performance and organisational needs.