Job Vacancy – EU Delegation to Russia

eeas-logoThe Delegation of the European Union to the Russian Federation has the following vacancy

RECEPTIONIST

Local agent, group IV

Overall Purpose:

Assisting the Head of Administration on reception tasks, as well as secretarial, organisational and administrative tasks.

Functions and duties:

  • Performing the functions of the receptionist.
  • Archiving and filing of documents.
  • Follow up of the agenda and deadlines, photocopying, scanning, dispatching telephone calls.
  • Organise meetings and making appointments, logistical and organisational tasks such as booking of meeting rooms, guests registration.
  • Administrative tasks regarding the organisation of the section and the staff.
  • Preparation of supporting documents required for payments.
  • Preparation of payments and follow-up of the files.
  • Preparation of files for tender.
  • Any other tasks indicated by the hierarchy.

JOB REQUIREMENTS EDUCATION AND TRAINING

Completed higher education with pertinent experience.

EXPERIENCE

  • At least two years of working experience as a secretary/receptionist or an administrative assistant, preferably in an Embassy, an international organization or a major international company.

KNOWLEDGE

  • Thorough knowledge of basic receptionist/secretarial and assistant tasks.
  • Ability to work in a proactive and autonomous way.
  • Fully computer literate.

SKILLS

Linguistic skills

  • Fluency in English and Russian, both orally and in writing.
  • Knowledge of French would be an asset.

Organisational skills

  • Ability to communicate clearly in English and Russian.
  • Capacity to report unmistakably and concisely.
  • Excellent ability to work in a team.
  • High level of organization and priorities.
  • Ability to work under pressure and with complete schedule availability.
  • High level of discretion and tact.
  • High level of responsibility and flexibility.
  • Diplomatic skills.

PERSONAL QUALITIES

  • Strong sense of duty and timely delivery.
  • Very good communication skills.
  • Commitment to quality, speed and accuracy.
  • Sense of responsibility.
  • Pleasant personality and good social skills.
  • Sense of initiative.

Application deadline: Sunday, 8 February 2015

Read more and apply here.

Permanent link to this article: http://www.cosmopolitalians.eu/job-vacancy-eu-delegation-russia/

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