Communication Assistant – Interreg Europe

logo-Interreg-EuropeFor the implementation of the INTERREG IVC programme (2007-2013) as well its successor programme INTERREG EUROPE (2014-2020), a Joint Secretariat (JS) has been set up in Lille (France). The JS is looking for a Communication Assistant to support the Communication unit (4 people).

Tasks and responsibilities

Event logistics: Assist in the organisation of meetings and events (from small meetings to large for a gathering 1000+ participants) e.g. set-up and follow registrations, prepare information and evaluation material, coordinate with venue and catering providers etc.

Information management: Publish information on programme website/social media sites/extranet;

Manage the communication mailbox, reply to standard queries and dispatch requests; Assist the compilation and distribution of information material (leaflets, press releases); keep communication related mailing and dissemination lists updated; use and develop digital tools for internal and external use (eg OneNote, Google Drive, Surveymonkey etc).

Administrative support: Prepare contracts with service providers, consultants and contractors in compliance with French and European procurement rules e.g. preparation of tender documents in French and English, follow-up of selection and contracting process, purchase orders, financial follow-up of contracts & their renewals; set-up and maintain budget follow-up for communication expenditure; monitor communication materials stock e.g. order reprints, organise distribution etc.

Secretarial support: Prepare, participate in and draft the minutes/decision notes of internal meetings; take care of the travel arrangements; ensures secretarial assistance (printing documents, photocopying, file-keeping, mailing).

Replace the other assistants when required.

Qualifications / Selection criteria

Basic requirements:

Qualification or proven professional experience in administrative and organisational matters.

Knowledge of and/ or experience in basic public procurement procedures.

Outstanding organisational skills, accuracy and assertiveness;

Good communication and drafting skills.

Fluent in both written and spoken English & French

Excellent computer literacy, MS Outlook and Office (Excel, Word and PowerPoint); ability to pick up new tools quickly.

Experience of working within a team in a European / international environment.

Other relevant skills:

Ability to manage different tasks at the same time and to respect deadlines;

Experience with online tools such as Google docs, Microsoft OneNote, other knowledge management tools;

Experience in financial monitoring of contracts/budget follow-up

Independence, resourceful, good communication and team working skills;

Knowledge or experience in Structural Funds/ Cooperation programmes an advantage;

Other European language(s) appreciated.

Salary: EUR 2700 Gross, EUR 2000 net (before French income tax and approximately EUR 1800 per month after tax and charges for a single person without children living in France – not binding).

Location: Lille, France

Application deadline: 20 September 2015

Read more and apply here.

Permanent link to this article: http://www.cosmopolitalians.eu/communication-assistant-interreg-europe/

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