Administrative Assistant – Special Tribunal for Lebanon

The Special Tribunal for Lebanon is looking for an Administrative Assistant

Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a temporary appointment until 28 February 2015 limited to the Special Tribunal for Lebanon (STL). This appointment and any subsequent extension(s) are subject to terms of the Tribunal’s mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Appointment against this post is on a local basis.

Responsibilities

Under the supervision of the Chief, Public Information and Communications Section (PICS), the incumbent will be responsible for a range of administrative tasks. 

These will include a variety of office support and administrative functions as follows: responds or drafts responses to routine correspondence and other communications; administers the reception desk during days of trial; administers minutes during meetings, uses standard word processing package to produce a wide variety of large, complex documents and reports. 

Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. Generates a variety of standard statistical and other reports, work orders, etc., using various databases. Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format. Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling. Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.

The incumbent will be responsible for the administration of all group visits to the Tribunal. This includes everything from planning the visit in advance, to using an online booking system, to organizing internal speakers. The incumbent may also be required to upload new content to the website to reflect the judicial and non-judicial activities in the Tribunal. 

Assists in the preparation of presentation materials using appropriate technology/software. Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. Performs data entry and extraction functions. Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions. Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; Performs other duties as assigned.

Location: Leidschendam

Application deadline: 7 September 2014

Read more and apply here.